1) you must open a user account on this website to be a stall-holder, this can be done at any time of the year.

If you have not yet opened an account, locate the button entitled “New Account”, click on that and follow the prompts.  The information you provide here is used to pre-populate your application form each year.  (We hope you'll keep coming back!), so - the more details you provide at this stage, the easier the application process will be for you.
After clicking on the “Submit” button at the bottom you should receive an email with an activation link that you will need to click to activate your new StallHolder account.

2) You must APPLY for a stall site, the Stall Applications menu item will not appear on the web-site until the 1st October so once the 1st October has arrived, LOG IN using the details you set up when you registered and select Stall Application Form from the main menu.  You can then APPLY for your site.

Once you have applied for your site, please arrange for the total calculated fees to be paid into the bank account you will be given in your application acknowledgement email.  

NOTE: We don't start processing applications until payment has been received, so the sooner you get your payment in, the sooner we can evaluate your proposal.

Refunds will be made at the discretion of the Convener based on the reason you are unable to make it to one or both of the Fair Days.  If the Convener is advised more than two weeks prior to the February Fair date, a refund is possible, although 25% of the claimed amount may be retained as an Administration fee.

No refunds will be given due to inclement weather or any other circumstances beyond our control.

Username

If you have forgoten your username, you can retrieve it by clicking on the log-in button and choosing Forgot your UserName? from the links at the bottom of the login page

As long as you can remember - and still have access to - the email address you used to create the account, your username will be sent there.

Password

If you have forgotteen your password, it's a similar routine.  Click on log in and choose 'Forgot your Password?'

Again, so long as you have the original email address, a password reset link will be sent to that address so you can reset the pasword.  You can reset it to the same as before, up to 5 times, then you must choose a new one.

Both

As you will probably guess, if you forget both username and password, you can still fix it - you just need to get your username, then use that to reset your password.

Email address

If you no longer have access to the email address you set up the account with, then you will need to contact the data administrator with proof of ownership, to have the email address changed.

You simply Log in to our web-site to APPLY for your stall for the current year.  The first thing you will need to do is remember what your login details are.

If you can’t remember your username or your password, you can request a user name reminder or reset your password using the links at the bottom of the login page (as long as you still have access to your original email address).  If you have forgotten the email address you used or no longer have access to it, contact our data administrator to sort it out for you.

Once you have all that sorted it is a matter of waiting until the 1st October, logging in to the web-site and selecting Stall Application form from the menu.  Once you have submitted your application, remember to pay your stall fee to the bank account number indicated on your application acknowledgement email.

When we receive your payment, we can evaluate your proposal and get back to you.

Yes, there are a limited number of stalls where electricity is provided at a fee over and above the fee for the stall site. All extension cords are the responsibility of the stallholder. Generators are only allowed by prior arrangement and under special circumstances.  They must meet high noise and emission standards.

There is a NZMCA park on the northern edge of Martinborough that you could access, the site fees are quite reasonable. 

Some stallholders camp in their caravan on the road around the square somewhere near their stall site on Friday night so they can make an early start to setting up. (Please don't camp in the grassed area of the square)

Booking of more formal accommodation needs to be arranged well ahead due to the popularity of the Fair.  Many late-comers find they can only find accommodation as far away as the Hutt Valley or Masterton.

The District Council keeps a very close eye on food preparation and provision at the Fair.

If you are preparing and/or selling food you MUST have been issued a licence to do so for this event specifically.

Previous licences or permissions for other events are not considered valid and you risk being closed down on the day if you do not comply.

The current South Wairarapa District Council Application to run a Food Stall must be downloaded and filled in completely. 

This includes providing all information requested, including required site drawings and all food preparation methods and sanitation provisions.

All this information MUST be provided to the Martinborough Fair Convener before your site can begin the approval process.

The Convener will then forward your application to council for approval.   The Council will then evaluate the application and either approve and bill separately or liaise with the applicant directly.

The Council will then inform the Convener of their decision and we will be able to proceed with your stall allocation.

The Fair runs from 8:00 am – 4:00 pm officially but we often have people “shopping” from 7:00 am onwards. 

Many stallholders start setting up in the small hours of the morning with the centre of Martinborough buzzing by 5:00 am. 

Your car/van/truck needs to be outside the road closure area by 7:30am so it's probably a good idea to aim at arriving in Martinborough no later than 6:00am to unload, get the car parked somewhere away from the stall areas and set up your stall ready for a busy day.